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Contacts:


Coordinators:
 Derrick & Ty Salvant
(504) 286-4650


Contacts in other areas see the:
National Website

 

Admin Couple Reminders

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The following is a list of suggested duties and reminders for any couple designated as the "Admin Couple" for your particular weekend.  It is meant as a guideline only - not everything on this list must be done, and that not every task that could be done is on this list. If you'd like a hard copy of this list, press your browser's "Print" button

BEFORE THE WEEKEND

One month before the weekend, set a date for a team meeting to be held at least one week before weekend – be conscious of holidays.

Contact the Priest on your weekend to confirm he will attend. Call at least one month before the weekend.

Confirm that your Priest has the correct copy of the outline and has had his talks WORKSHOPPED

Have your own talks workshopped or UPDATED at least two weeks before the weekend

Check with Supply Couple [Matt & Caroline Guidry 337-842-3501] regarding availability of supplies

Buy rose for rookies [couple or priest], if any on your weekend.

We can use CSC ice Friday night and after breakfast on Sunday.

Assign rooms based on list from Family Life emailed to team & prayer couple coordinators.

Send the room assignment list to the Carmelite Retreat Center by Thursday of the Weekend.  email to SR TERRY.

Send the room assignment list to the Johnsens (johnsen@nocee.org) by Thursday afternoon before the weekend.

Work on your relationship.

Prepare Wedding Pictures to bring to the Weekend.

Make Team Couple Info Sheet to distribute to all engaged couples on the weekend.

 

AT TEAM MEETING

Pray together for the engaged couples & yourselves

Review entire outline: who gives what & when

Review entire time schedule & break, including new time for dinner (6:00 PM)

Discuss in detail how team will manage: registration; evening instructions, Morality/Decisions/Plan of Life session; evening Q&A; Sat PM prayer service; Sunday mass; betrothals

Discuss if team dialoguing to be done as visible sign for engaged couples

Decide what time to meet at weekend; who will set up what Friday night

Be sure all team members know what to pack & how to get to the Carmelite Spirituality Center

AT THE WEEKEND

Set up Friday night [registration / chairs / coffee / notebooks / medication box, etc.]

Start on time and maintain time schedule

Remember to put up the banners for each presentation [as available]

Have CD player ready for songs before presentations and before Prayer Service [as available]

Give Saturday's instructions after Encounter With We late Friday night; do dorm check at lights out

Keep encouraging team to dialogue and to resist the urge to congregate in the admin room

Set Question Box out at noon on Saturday

Set up “parlor” for Evening Q&A and Chapel for Prayer Service after MSI talk

Give guidelines for Evening Q&A BEFORE it starts, & keep time to 90 minutes

Give Sunday Instructions after Prayer Service

Fill out and sign each couple’s EE certificate, and attach prayer cards and Family Life certificates

Give couples Evaluation Sheets, Time & Talents Sheets, and Visions envelopes prior to Mass

Give couples their certificates after Mass

END OF WEEKEND

Complete inventory checklist, and mail to Supply Couple [Matt & Caroline Guidry 337-842-3501] 1410 Montmartre St. Mandeville, LA 70448

Put Time & Talents and Evaluation Review Sheets in envelope, and mail to the Local Coordinators [Derrick & Ty Salvant 504 286-4650] 7012 Milne Blvd, New Orleans, LA 70124

Clean up presentation room, team room and chapel, and return chairs and tables to their original positions

Walk through bedrooms looking for forgotten articles and any problems.

Write the bit.ly link on the board so the team couples can access the info and for teams to share with the couples.  Write this link on the board when you would normally give out the time and talent sheets. Ask couples to complete it and give them time before continuing. You can access the site through this link to see who has completed it in real time. Offer the use of your computer or phone if someone isn’t able to complete it on their device. 

AFTER THE WEEKEND

Call Finance Couple [Steve & Claudia Schulz 504-888-5671] no later than the SUNDAY of the weekend to give the final exact number of engaged couples.

Send any Registration and Visions monies along with the Financial form (see the bin at the retreat center), as well as the Room Assignment Sheet, to Finance Couple; leave a copy of the list for Sister at CSC

Sunday evening - Call Archdiocese Office of Family Life [861-6243] to inform them which couples were “no-shows” (may leave message on their answering machine)

Call the coordinators [Derrick & Ty Salvant 504 286-4650] by Sunday evening to let them know how the weekend went as well as to let them know any problems or observations.

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